Free Bachelorette Itinerary Template (Schedule + Budget + RSVP)

Your best friend just got engaged and now you're panic-Googling "bachelorette itinerary template" at 1 AM on a Tuesday. The group chat is blowing up with ideas, the bride wants "nothing too crazy but also memorable," and you're somehow supposed to coordinate 8 people with different budgets, dietary restrictions, and opinions on whether Nashville or Scottsdale is the move.

I get it. I've helped plan over 28,000 trips through TripStone, and bachelorette weekends are some of the trickiest to organize. Too many cooks in the kitchen, not enough structure, and suddenly you're overspending on a limo you didn't need while forgetting to book dinner reservations.

That's why I made these templates. No signup. No email. Just copy, customize, and get back to the fun part: actually planning the weekend.

👉 Get the Free Bachelorette Itinerary Template

📊 Google Sheets Template — Copy the spreadsheet here
Perfect for: Budget tracking, guest RSVP, weekend schedule
Has: 3 tabs with formulas already set up

📄 Google Docs Template — Copy the doc here
Perfect for: Printable itinerary, sharing via WhatsApp/text
Has: Full weekend checklist + packing list

Both templates are 100% free. Click the link, go to File → Make a Copy, and it's yours. That's it.

What's Inside Each Bachelorette Itinerary Template

The Google Sheets Template


This is the workhorse. Three tabs that handle everything:

Tab 1: Weekend Schedule
Friday through Sunday, hour by hour. I've pre-filled it with a typical bachelorette flow (Friday arrival → dinner → night out, Saturday activity → dinner → club, Sunday brunch → checkout), but you can customize every cell.

The genius is having everything in one place. No more "wait what time is dinner?" texts. Just share the sheet link and everyone can check the schedule.

Tab 2: Budget Tracker
This is where friendships are tested. The template includes:

• Accommodation (who's booking it?)
• All meals (Friday dinner through Sunday brunch)
• Activities (spa, wine tasting, boat rental, whatever)
• Transportation
• Decorations, matching outfits, supplies
• A TOTAL row that auto-calculates

At the bottom: number of guests and auto-calculated per-person split. Just plug in your costs and the sheet does the math. No more "I think you owe $247.83 but also maybe $312?"

Tab 3: Guest List & RSVP
Track who's actually coming, phone numbers, email, dietary restrictions, room assignments, Venmo handles, and who's paid.

I've pre-filled it with 8 example guests because that's the sweet spot for most bachelorette parties. Add more rows if you have a bigger crew.

The Google Docs Template


This is your printable version. Nice formatting, checkboxes for each activity, space to fill in venue names and times.

Perfect for:

• Printing and putting in the Airbnb
• Sending to the bride's mom who "doesn't do spreadsheets"
• Posting in the group chat as a visual

It includes:

• The crew (list everyone's name)
• Accommodation details
• Full Friday-Sunday schedule with checkboxes
• Quick budget summary
• Packing checklist

It's basically the "final draft" version you share once everything is confirmed.

How to Use These Templates (Step-by-Step)

Step 1: Copy the Google Sheet
Click this link → File → Make a Copy. Give it a name like "[Bride's Name] Bach Weekend."

Step 2: Fill in the Budget Tab First
Start with what you know: how much is the Airbnb? How many people are splitting it? What's the per-person target budget?

Lock in the big expenses (accommodation, activities, transportation) before you worry about which rooftop bar to hit.

Step 3: Build Out the Schedule
Block out the non-negotiables first:

• Check-in / check-out times
• Any pre-booked activities (spa at 2pm Saturday, boat at 11am)
• Dinner reservations

Then fill in the gaps. Leave "free time" blocks — not everything needs to be scheduled.

Step 4: Send the Guest List Tab to Everyone
Get RSVPs, dietary restrictions, room assignments sorted early. Nothing worse than finding out someone's gluten-free the day you arrive.

Step 5: Share the Link (Not a PDF)
Send the Google Sheets link in the group chat. That way when plans change (and they will), you just update the sheet and everyone sees it. No sending "Updated Itinerary v4 FINAL FINAL 2.pdf"

Step 6: Copy the Google Doc for the "Final Version"
Once everything is locked in, copy the Google Doc template, fill it out with the final details, and print it or send as a PDF.

Sample Filled Weekend: Nashville

Here's what a real Nashville bachelorette weekend might look like using this template.

Group: 8 people, staying 2 nights
Budget: $500/person (~€460/£400)

Friday — Arrival Day

Friday total per person: ~$275/€255/£220

Saturday — The Big Day

Saturday total per person: ~$215/€200/£175

Sunday — Recovery Day

Sunday total per person: ~$25/€23/£20

Full weekend total: ~$515/€478/£415 per person

That includes accommodation, all meals, activities, and going out. Add another $50-100 (~€46-92/£41-82) for decorations, matching gear, tips, and "just in case" money.

Sample Filled Weekend: Scottsdale (Shorter)

Group: 6 people, staying 2 nights
Budget: $600/person (~€555/£490)

• Friday: Land at 4pm → check into resort → pool + cocktails → dinner at Diego Pops → Old Town Scottsdale bars
• Saturday: Spa morning at the resort (~$150/person) → poolside lunch → optional golf cart bar crawl ($40) → sunset at W Scottsdale rooftop → dinner at Olive & Ivy → Maya Day Club
• Sunday: Late brunch at Postino → check out → fly home

Why more expensive? Scottsdale accommodation costs more (~$250/person vs $150 in Nashville), spa treatments add up, and drinks are pricier. But you get resort amenities and a more "luxe" vibe.

Budget Breakdown: How Much Does a Bachelorette Weekend Actually Cost?

Based on 28,000+ trips I've helped plan, here's the realistic range:

Budget-Friendly ($300-400/person | ~€275-370 | ~£245-330)

• Airbnb instead of hotel
• Cook 1-2 meals
• BYOB activities (beach day, pool day, hike)
• Go out one night, chill the other
• Destinations: Charleston, Savannah, Austin, San Diego

Mid-Range ($400-600/person | ~€370-555 | ~£330-490)

• Nice Airbnb or boutique hotel
• Eat out for most meals
• One paid activity (boat, wine tasting, spa)
• Go out both nights
• Destinations: Nashville, Scottsdale, Miami, Denver

Bougie ($600-1,000+/person | ~€555-925+ | ~£490-820+)

• Luxury resort or villa
• All meals out (plus nice dinners)
• Multiple activities (spa, boat, private chef)
• VIP/bottle service at clubs
• Destinations: Napa, Hamptons, Cartagena, Cabo

The template works for all these ranges. Just adjust what you fill in.

Planning Checklist: 8-6-4-2 Weeks Out

8 Weeks Before

• Send out the Google Sheet guest list tab
• Get final headcount and RSVPs
• Pick dates and destination
• Book accommodation (Booking.com has great group options)

6 Weeks Before

• Start filling in the weekend schedule
• Book any activities that require advance reservations (spa, boat, wine tours)
• Make dinner reservations for Friday and Saturday
• Finalize budget and collect deposits

4 Weeks Before

• Order matching outfits/accessories if doing that
• Book transportation (flights, rental car, party bus)
• Send the updated schedule to the group
• Create a packing list (use the one in the Google Doc template)

2 Weeks Before

• Confirm all reservations
• Collect final payments
• Buy decorations/supplies
• Share the final itinerary (copy the Google Doc and fill it in)
• Send a "what to pack" reminder

1 Week Before

• Check weather forecast
• Print the itinerary (or save PDF to group chat)
• Make a Spotify playlist
• Confirm everyone still has the addresses/times/details

Pro Tips (From Planning 28,000+ Trips)

Don't over-schedule Saturday
I see this constantly. People pack Saturday so tight that by 5pm everyone's exhausted and cranky. Build in 2-3 hours of unstructured "get ready / relax / pool time" between the daytime activity and going out.

The budget tab prevents SO many fights
Seriously, fill it out and share it early. When everyone can see the costs upfront, there's way less drama about splitting bills later.

Leave Sunday super light
If checkout is at 11am and flights are at 2pm, you're not doing a full brunch + activity. Plan for one easy thing (coffee and pastries) and get to the airport. Everyone will be tired.

Add a "miscellaneous" line to the budget
Because there's always something. A last-minute Uber. Extra drinks. That weird cover charge nobody mentioned. Budget an extra $50-100 per person for buffer.

Use the schedule to manage expectations
If someone wants to do a morning hike but someone else wants to sleep till 11, put both on the schedule as "optional." Not everything needs to be a group activity.

Copy the sheet link into your phone notes
So when someone inevitably texts "wait what's the Airbnb address" you can just paste the link instead of typing it out for the 5th time.

Pre-fill the packing list section and send it out
Especially for destination weekends. If it's going to be 95°F in Scottsdale and someone packs jeans and boots because they "forgot to check," that's on you as the planner.

FAQ

Do I need a Google account to use these templates? Yes, but it's free. You need a Google account to copy the Sheet and Doc. If someone in your group doesn't have one, you can export the sheet as an Excel file (File → Download → Excel) or share the Doc as a PDF.

Can I edit the templates on my phone? Yep, the Google Sheets and Docs apps work great for this. I'd recommend doing the initial setup on a computer (easier to see everything), but making updates on mobile is fine.

What if we're doing a longer trip? The template is set up for a Friday-Sunday weekend, but you can add columns to the schedule tab (just insert a new column for "Thursday" or "Monday") and add rows to the budget tab for extra meals/activities.

Should we split costs equally or track who pays what? Depends on your group. The template has a "Paid By" column so you can track who's covering what upfront, and a "Per Person" column for the split. I've seen groups do it both ways. Venmo/PayPal makes the reimbursement easy either way.

Can I add more people to the guest list? Absolutely. The template has 8 example guests but you can add as many rows as you want. The per-person budget formula in the Budget Tracker tab is set to divide by 8, so just update that cell (B16) to match your actual headcount.

Do you have a PDF version? The Google Doc template can be downloaded as a PDF (File → Download → PDF). The Google Sheet is best used as a live link, but you can also export it if needed.

What if plans change after I've filled everything in? That's the beauty of using Google Sheets — just update the cells and everyone with the link sees the new info immediately. Way better than trying to send "Updated Itinerary v3" PDFs to a group chat.

Can I use this for a destination bachelorette (like Cabo or Europe)? 100%. The template works for any location. You'll just need to adjust the budget for flights, accommodations, and the cost of activities in that destination. For international trips, add a row for flights and factor in exchange rates. The budget tracker works in any currency — just change the $ symbols to € or £ or whatever you're using.

What's the ideal group size for a bachelorette weekend? From what I've seen, 6-10 people is the sweet spot. Small enough that you can actually do things together (imagine trying to get a dinner reservation for 15 people), but big enough to split costs and make the vibe fun. Under 6 and it feels small. Over 12 and logistics get messy — you need multiple Ubers, restaurants can't seat you, and someone's always lagging behind.

Should the bride pay her own way? This is a group decision, but here's what I see most often: the bride doesn't pay for her accommodation or activities, but she covers her own meals and drinks. So if the Airbnb is $1,200 for the weekend, the other 7 people split it ($171 each), and the bride stays free. Same with the spa day or boat rental. But at dinner, she pays her own tab. Put a note in the Budget Tracker tab so everyone's clear on this upfront.

How do I handle people with different budgets? This is tricky but super common. The best approach: put the full budget breakdown in the sheet and share it before anyone commits. Say "This weekend will be approximately $500 per person including accommodation, meals, and activities. Let me know if that works for you." Give people an out early — it's way better than someone dropping out two weeks before or showing up and being stressed about money the whole time. You can also offer budget-friendly alternatives (skip the spa, cook one meal at the Airbnb, skip bottle service).

More Planning Resources

Check out our other template pages for everything you need to plan the perfect trip:

• Packing List Template — Don't forget anything
• Trip Budget Template — Track every expense

Or just use TripStone's AI trip planner to build the whole itinerary in 60 seconds.

Ready to Plan Your Bachelorette Weekend?

Grab the templates, get your crew organized, and actually enjoy the planning process instead of stressing about who owes what or what time brunch is.

And if you want help planning the actual trip — like where to stay, what to do, where to eat — check out our AI trip planner. You tell it your vibe (chill beach weekend vs party in Nashville vs luxury Napa trip), and it builds you a full itinerary with real recommendations.

We've planned 28,000+ trips and counting. Let's make yours one of them.

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👉 Copy the Google Sheets Template
👉 Copy the Google Docs Template
👉 Plan Your Full Trip with TripStone

Safe travels, and may your bachelorette weekend be perfectly planned and only slightly chaotic. 🥂